Some useful features in Office 2010

Office 2010 provides the ability to work collaboratively new and improved unified communications technology to help office workers minimize travel costs, finding support and sharing of information, expertise easily and more quickly, reducing the cost of equipping the engine hardware and expensive software from third parties, reduce storage costs and bandwidth when processing e-mail becomes a working tool community key actors.



Co-authoring functionality 

With Office 2010, instead of using e-mail as the primary means, now more people can work on the same document at the same time one of the many different applications in the Office 2010 (Word, PowerPoint, and OneNote Excel). If you are the owner of the document, you can analyze one is allowed the right to edit any part of your document. This is a new function, "Co-authoring" on Word 2010.

Specifically, Office 2010 lets multiple people access a document with 1 Server time working on different parts of the same document 1. You can see the current status of the document, such as who is accessing and editing them part of the document. From there you can call via VoIP or perform an instant messaging (IM) for someone with just one mouse click right in the document, however this requires installing Communicator and Office Communications Server. Also, you can lock one text to edit only one person at the same time 1.
Documents will not automatically update changes, after the author has finished editing will conduct synchronized manually to avoid distraction while drafting. In addition, you can also decide to limit the number of participants to edit a specific document, the entire document or only certain sections.
Co-authoring functionality in PowerPoint 2010 but also not support display information about who is accessing documents. Co-authoring is also running on OneNote 2010 (and OneNote 2007) when you share notebooks conduct but only the names of the authors appear without status symbol; these changes will be updated automatically and almost "real time".

The ability to share applications 

You will not need to spend extra cost equipped with expensive tools and sophisticated installation time and still be able to share applications with others easily through the Backstage view the new functions of the Office applications 2010; through Office Communicator 2010, from which the viewer can clearly see the application you are sharing and the changes that you are making. This will help save costs and avoid the problems related to compatibility, ease of setup time complex systems and allow colleagues to see clearly that their documents are presented to the avoidance wrong information.


For example, one marketing manager is prepared to work with the business staff, some members do not sit in one place, you do not need to set up a complex system of broadcast and do not want to send the document file via e-mail for large files during editing still needs discussion. From PowerPoint 2010, he can perform application sharing this with everyone and update member information immediately in exchange process and ensure that people are talking on the same 1 document content.
However, to do it you need to have OCS and SharePoint Server.

Control e-mail and calendar 

Outlook 2010 is integrated so many new features to help people connect with each other and organize information in a scientific way. Here are a few highlights that can help you save more time and sending the right message to the right recipient.

Outlook 2010 will alert you when you send e-mail intended for a group or a person outside the company, or for a very large group of people or to someone who is not in office. In addition, the IT department can define the MailTip depending on the actual situation of their unit operations. This will help reduce the number of redundant e-mails from the alert because someone can not answer e-mails; avoid sending incorrect information to a large group of people; protection of intellectual property or information when sending out business scope.
For example, a business staff prepared to submit a report on sales activity for the Grey Smiley director. But he did not realize that when typing and word Grey, the program automatically fills the Grey Smith. Grey Smith was a customer in the mail function vuc.Voi tips, business employees will receive a warning that he is preparing to send e-mail to someone outside the company and can help him editing errors to avoid sending critical information to outsiders.

In addition, Outlook 2010 also features the Custom Actions, take advantage of the action for the common commands or mouse clicks forward one letter different to add 1 team in the ministry, adding a note filled in one folder and answers, organized a group meeting or more than that ... (similar to creating a Macro through a graphical interface that). This will help save time in operation inbox or calendar by reducing the number of clicks for the action; search commands nature by keeping the preferred command in the center and group them together. For example, product managers mt of many different parts. He had received many emails in a day and have difficulty organizing the information of the different products. With Custom Actions, he can create one shortcut for each product to forward to their collaboration team, keeping them in the appropriate folder and delete messages in the inbox with just one single click.

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